Terms & Conditions Updated 03/01/2024

Registration for Tournaments and Events

Registration for tournaments provides for reasonable and customary provisions of a chess tournament per the rules in effect for that tournament per the appropriate sanctioning body. We have our events in multiple buildings, and those facilities vary widely, and the rules for those facilities vary. Players are subject to building rules, event rules, and Federal and State law as applicable.

Photographs/Video: By registering, players agree to allow photographs and videos of their image or likeness to be posted on our websites or related social media. Titled players and players at least age 13 agree to the use of their full name on our websites or social media along with images. Players under the age of 13 must be registered by their parents or guardians who agree that their names can be used in tournament standings or other listings, their first names may be used in general photos or videos, and their full names may be used in prize photos or videos. Participants or their legal representatives agree to these terms by registering the player.

Withdrawals

To withdraw from an event, go to https://cavechess.cc/withdraw and fill out the form. Emails will be ignored.

If you have any symptoms of coronavirus (fever, cough, shortness of breath, diminished sensory perception), please do not enter the tournament. We understand some conditions (allergies) can cause coughs, so please explain this at the time.

Suppose you withdraw after the start of an event. Even if you have not participated, no refund is available since plans were made for your participation, and related costs have potentially occurred.

PayPal and Stripe:

Caveman Chess, LLC uses PayPal and Stripe for its transaction processing. For more information on PayPal's policies, terms, and conditions, see the PayPal acceptable use policy, and the Stripe policies, terms, and conditions may be found here.

These tools are how we process your credit card payments. You do not have to join Paypal or Stripe.

Register for A Prize

  • See the prize list for the tournament. Prize lists will be posted on our website following the event. They are often located at the end of standings lists - so that they draw a little less public attention.

  • If you are due for a prize, go to www.cavechess.cc/prize and complete the online form.

  • Prizes are paid within 10 business days of form completion via PayPal, Zelle, Venmo, ACH transfer (direct deposit), or Deluxe e-check (a printable online check you can deposit at the bank.)

Cash Distributions (Including Prizes)

Here are our rules regarding payments, including prizes:

  • All cash distributions, such as prize distributions or payments to vendors or independent contractors, are distributed electronically after the event - no exceptions.

  • Suppose a distribution is more than $600 or will take a person or entity above $600 in distributions for the calendar year. In that case, they will need to complete a valid W-9 tax form before we can make the distribution - no exceptions.

  • Prizes under $600 will be paid within fifteen business days of an event's completion. Prizes over $600 will be paid fifteen business days after a W-9 is filled out. Business days do not include weekends or national holidays. This has become the industry standard set by CCA.

  • Contractors will be paid on our regular bi-monthly payroll schedule.

  • Electronic distribution methods include ACH, Paypal, Venmo, Zelle, and Deluxe e-check. A printable check can be emailed to you, which you print and usually deposit at a bank. We prefer ACH transfer as this reduces everyone’s paperwork and fees on an ongoing basis.

Refunds (Including Refunds from Withdrawals)

The refund policy may vary for each event. For this reason, we have a General Refund Policy, which may be supplemented by event-specific policies. Please contact us with any further questions after reading the below.

General Refund Policy

Due to how various intermediary financial providers apply fees and process refunds, our refund policy is as follows.

Timing: Refunds are paid within fifteen business days of the completion of the event (lesson, class, lesson or class series, camp, or tournament.) Generally, we will work to pay within faster. However, when we get close to an event, the priorities shift to those attending the event and ensuring the event goes well, so we have this policy. We believe we are rightfully focusing on the players who attend.

Refund deductions: Due to financial fees imposed on us and the time involved in refunds, in our standard refund policy, refunds take the following forms:

For registrations $20 and below, a $5 fee

For registrations from $20.01 to $60, a $10 fee

For registrations above $60, a $15 fee

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Registration Corrections and Changes

For the past two years, we have been inundated with registration changes. These include name corrections, bye request updates, section changes, and so on. At times we have received 15 email changes for one registration. We are averaging over three emails per registration. Getting all this processed is untenable without adding staff, and adding staff would cause a price increase for events.

Therefore, we are taking three steps to better manage these changes:

  1. For all of our events, we remind participants to verify their information before submitting the registration.

  2. We are introducing a form and link, https://cavechess.cc/change, to assist in processing changes.

  3. We are adding a $5 fee for all changes.

Hello, World!